MULTIVERSUM - Multimedia as an epistemological resource: towards multifaceted rather than linear knowledge

Within the framework of

Socrates - Comenius 3.1

First transnational meeting – January 31st -February 4th 2001

Hotel Corallo, Montecatini (Pistoia), IT

 

Summary of First Transnational Meeting

The first transnational meeting of the Multiversum project was attended by the following representatives of the partner organizations:

IRRE Toscana – Firenze (IT)

Anna Fochi

Bernardo Draghi

Alberto Moreni

Lucia Maddii

Alice Giacomelli (secretarial/administrative staff)

Maurizio Favilli (secretarial/administrative staff)

Southern Education and Library Board – Armagh (UK)

Vivien Kelly

Sheelagh Dean

Directorate of Secondary Education – Achaia Prefecture – Patras (GR)

Johanna Chardaloupa

Cambridgeshire County Council, Centre for Information Technology in Education (CITE) – Cambridge (UK)

Paul Springford

Centro Formacao Concelho – Alcacer do Sal (PT)

Manuela Silva

Centro Formacao de Santiago do Caccém, Sines e Grandola – Santo André (PT)

Laura Miranda

Bulgarian Academy of Sciences - Institute for Mathematics and Informatics – Sofia (BG)

Avram Eskenazi

Ministry for Education and Science – National Institute for Education (NIE) – Sofia (BG)

(Petia Assenova)

Not present, represented by Avram Eskenazi

The meeting proceedings followed the attached agenda, with some smallgroup sessions of the coordinator’s staff to prepare the work sessions.

The main points discussed during the meeting and the decisions unanimously taken by the partners are as follows:

February 1, 2001

Points

Decisions/Notes

Setting up of a steering group

The steering group is composed of the transnational coordinators and local project managers. It is invested of decision powers about the project work plan and financial plan (save for the necessity, for each of its members, to be answerable to their own superiors). The steering group communicates and takes decisions both during the project meetings and over the Internet, especially through a forum especially established to such an end.

Setting up of an organization chart

See attached table.

The table shows the estimated workloads (in days) for each role, distributed equally across the partnership, except for the coordinator.

Partnership agreement

It will be a formal agreement between each partner and the Coordinator, strongly recommended by the European Commission, which establishes task setting among the partners, the distribution of financial resources, money transfer channels and deadlines, the organization chart etc. After the meeting the Coordinator will prepare a draft version of the agreement, to be approved by the steering group and signed by the legal representatives of the partner organizations.

General information on contract and project management

The Multiversum contract has a duration of three years. It is not subjected to annual renewals, but implies the submittal of two interim reports. The first interim report is to be sent to the EC before June 1, 2001.

Key points

According to the EC guidelines, the aims and objectives of the project may not be changed. However, a little flexibility is allowed concerning the expected results, the workplan and the financial plan.

The Coordinator will reformulate the objectives - as defined in the original project - to ensure maximum clarity and understanding.

February 2, 2001

Definition of workplan

See attached table.

Considering the general delay in the approval of the Socrates projects on the part of the European Commission, the Coordinators have been informed by the EC that such delay will be taken into account in case of a final deadline extension request.

According to the Socrates rules, it is always possible to submit a contract amendment application, preferably by the same deadlines as requested for interim reports.

Choice of schools and teachers for the MULTIVERSUM network

As a rule, each partner should choose 5 schools. Such choice should be based (a) on the existence of previous experiences on the part of the schools; (b) on organizational and financial feasibility criteria.

Each training course on multimedia and/or on special skills required to deliver the final product must be carefully documented.

In-service training modules

These training modules are one of the expected results of the project. They may represent a new (formalized and/or revised) version of previous experiences, or be especially designed during the development of the Multiversum project; in both cases, they are to be applied and tested during the Comenius 3.2 seminar foreseen as the final phase of Multiversum.

Use of external consultants

The use of external consultants is considered in the original financial plan, but given the reduction of the overall Socrates grant, it should be considered by each partner only in case of real and unavoidable necessities, and shall be subjected to the approval of the partnership.

For such a cost to be eligible, it is mandatory to keep all contracts and financial documents.

Project forum(s)

  • To carry out the project objectives, the partners shall set up a communication network at various levels:
  • steering group
  • project operators
  • local networks
  • transnational networks among teachers and students involved in the project

February 3, 2001

Financial plan

See attached guidelines

Next meetings

June 20-24, 2001, Northern Ireland

October 10-14, 2001, Bulgaria

Meeting evaluation

The expected results defined for the meeting appear to have basically been met, with full satisfaction of all participants. The steering group, represented by its attending members, warmly thank Anna and Bernardo and their colleagues from IRRE for their work and their availability.

ORGANIZATION CHART

Coordinator (IRRE Toscana)

Role

Tasks

Name

Workdays

Project Manager 1 (Trans.)

Anna Fochi

40

Project Manager 2 (Trans.)

Bernardo Draghi

40

Project Manager 3 (Local)

Alberto Moreni

20

Administrator

Daniela Sieni

15

Trainer/Advisor 1

to be defined

12

Trainer/Advisor 2

to be defined

12

Management support 1

to be defined

5

Management support 2

to be defined

5

ICT support

to be defined

5

Secretarial staff

to be defined

18

Other (Web designer/editor)

to be defined

15

Partners

Role

Tasks

Name

Days

Local Project Manager

20

Administrator

5

Trainer/Advisor 1

12

Trainer/Advisor 2

12

Management support 1

5

Management support 2

5

ICT support

5

Secretarial staff

6

 

Detailed workplan for the first year

Dates

Activities

Tasks and responsabilities

Jan.15/16

Conference of new Comenius 3.1 project co-ordinators in Brussels

One representative from the co-ordinator institution

Jan.31/Feb.4

I meeting (Italy)

(organisation) The co-ordinator

End of Febr.

Development of the operational framework necessary to foster communication and co-operation (international level: project webpage, notice board/chatroom for project operators

Coordinator: Notice board

Coordinator: General Web page

End of March/April

Webpage at a local level (where appropriate and possible)

Partners: Local Web pages (Optional)

End of March/April

Small group meeting of Coordinator with representative of Bulgarian NIE partner and local project manager of Greek partner.

Partners: Local Web pages (Optional)

March 2001

Selection of the schools and teachers to involve in the project

All partners

April 2001

Assessing the training needs of the teachers involved in the project.

Collecting documentation from previous experiences

Discussing and producing a template for training module description.

Each partner on a local level

 

 

Steering group

May 15

Preparing a draft outline for the training modules

Steering group

May 15

Planning of supporting actions for the teachers involved in the project

Each partner on a local level

May 20

I report on activities and finances

All partners

June 1st

Interim report

The co-ordinator

May

October

Initial preparation of the teachers and schools involved in the project

Each partner on a local level

June 20-24

II workshop (Northern Ireland)

  • final design of template
  • general structure of training modules
  • initial design of training modules
  • workplan

(organisation)

The Northern Irish partner and the co-ordinator

 

Draft workplan for the second and third year

Dates

Activities

Tasks and responsabilities

Sept./October 2001

Identifying and sharing planning and approaches of project schools

All partners

Oct.

Uploading materials on the webpage

The co-ordinator and the web-master

beg. October

III meeting (Bulgaria) – considering the Comenius 3.2 applicaton

(organisation) The Bulgarian partner and the co-ordinator

Oct. 2001/ April 2002

Starting and development of projects in the classes, leading to hypertextual versions of the experiences, hopefully with the involvement of children/students in the author phase

All partners

Jan./april 2002

Fostering communication among schools at both local and international level (e-mailing, forum, chat, video-conferencing)

All partners

April/May

Collection of the school hypertexts and designing of the overall structure of the open and co-operative hypermedia

All partners

May

Report on activities

All partners

Spring

IV workshop: Greece

(organisation)

The Greek partner and the co-ordinator

June 1st

II year interim report

The co-ordinator

 

Dates

Activities

Tasks and responsabilities

August 2002

V workshop (Portugal) – planning for the Comenius 3.2 course (contents, metodologies, organisation…)

(organisation)

The Portuguese partners and the co-ordinator

Oct.- Nov.

Description/reports by the teachers on the projects and experiences developed in their schools (in native languages, but with abstracts in English, when necessary)

All partners support this phase of reporting; the co-ordinator is responsible for collecting/selecting and editing materials so as to design modules for ODL training

Dec.2002 / march 2003

Collection/ selection and editing of the materials so as to design some modules for ODL training

The co-ordinator

Dec.2002/feb2003

Evaluation of the product– testing the open and co-operative hypertext in the classes involved in the project as well as in other ones

All partners

march

communication among teachers, students, tutors and experts: forum, chat, videoconferencing

All partners

March/april

Overall evaluation of the project experience; experts, tutors, teachers, students and the external expert

All partners

End of may

Report on activites

All partners

May/June

VI workshop/Comenius 3.2: Italy

The co-ordinator

June -August

Final report

The co-ordinator

Financial plan

The overall (three-year) subvention granted by the European Commission to the Multiversum project amounts to EUR 130.000 (instead of 163.000 as in the original financial plan), on an overall (three-year) budget of EUR 319.356. [This would imply a co-financing by the partners of EUR 189.356, or substantial changes in the project budget/financial plan, to be approved by the European Commission as a contract amendment].

The subvention will be transferred from the EC to the Coordinator according to the following deadlines:

Percentage

Amount

Scadenza

30%

39.000 Euro

Within 60 days after the contract is signed by the EC (presumably before March 31, 2001)

30%

EURO 39.000

Within 60 days after the first interim report is approved by the EC (deadline for interim report submittal: June 1, 2001)

20%

EURO 6.000

Within 60 days after the second interim report is approved by the EC (deadline for interim report submittal: June 1, 2002)

20%

EURO 26.000

Within 60 days after the Final report is approved by the EC (deadline for interim report submittal: October 31, 2003)

Concerning the distribution of the Socrates subvention among the partners, a precise calculation for the first year and, more generally, over the three-year period, will be possible only after the financial plan is revised, calculating globally and analytically the cash and "in kind" costs to be sustained by the whole partnership and by each partner, on the basis of the approved workplan and of detailed cost estimates submitted by each partner.

However, the partners approved the following general principles:

Instalment N°

Reason

Estimated cost

Deadline

1

Travel expenses for the Montecatini meeting

EURO 2500

All’avvenuto trasferimento del contributo Socrates al Coordinatore

2

Cash expenses necessary to perform the project actions

Additional quota as partial coverage of "in kind" expenses

to be defined according to eligible documentation submitted by each partner

April (provided the Coordinator has received the first quota of the Socrates subvention)

3

Travel and accommodation expenses for meeting in Northern Ireland

Cash expenses necessary to perform the project actions

to be defined according to eligible documentation submitted by each partner

June (provided the Coordinator has received the first quota of the Socrates subvention)

Anna Fochi

_________________

Bernardo Draghi

_________________